Rules 61–63 of the Haryana Civil Services (General) Rules, 2016 prescribe the complete framework for Training out of India — covering nomination, scrutiny and approval, financial terms, bond/undertaking, pay & allowances during training, and post-training obligations.
1) Eligibility & Basic Conditions (Rule 61)
- Foreign training must be in public interest and relevant to the employee’s present or likely duties.
- Nominee should have a good service record and be otherwise fit (including medical/visa fitness if required by the program).
- Training is normally for a specified duration as per program terms; any extension needs fresh approval.
2) End-to-End Approval Workflow (Rules 61–63)
- Proposal/Offer Received (from Govt of India/Donor/Institution)
- Program details: objectives, duration, location, cost, funding (fully/partially sponsored), and deadlines.
- Departmental Nomination
- Head of Department (HoD) identifies eligible officer(s) strictly per program requirements.
- Forwarding note records public-interest justification and service benefits expected.
- Administrative Scrutiny
- Administrative Department checks vigilance/disciplinary status, service record, and cadre impact (no adverse effect on essential work).
- Finance Concurrence (if any State liability)
- Clear vetting of pay during training, DA/TA, passage/fees/insurance, and incidental costs.
- Government Sanction (Training out of India Order)
- Sanction cites Rules 61–63, states period, institution/country, funding pattern, pay status, and leave/training status (treated as duty).
- Bond/Undertaking Execution (Rule-mandated)
- Officer executes a service bond to serve the State for the stipulated period after return (or refund costs if defaulted).
- Administrative Clearances
- Official passport/NOC, visa letter, relieving order with deemed duty status, and drawal instructions to DDO.
- Travel & Financial Release
- Air passage, per-diem/DA, insurance, and foreign exchange per sanction/GoI norms, routed via treasury as applicable.
- During Training
- Officer remains on the strength of parent department; submits brief progress as required.
- Rejoining & Reporting
- On return, officer reports for duty and furnishes a completion/report highlighting learnings and departmental adoption plan.
- Record & Service Book Entries
- Office records training period as duty, notes sanction No./date, and files bond copy in Service Book.
3) Pay, Allowances & Expenses (Rule 62)
- Status: Training out of India is treated as duty (not leave) for pay, increments, and pension purposes.
- Pay: Admissible as per substantive/regular post; specific programs may prescribe stipend in lieu — the sanction order clarifies adjustment.
- DA/Per-Diem/Incidental: As per sanctioned rates and funding pattern (donor-funded vs State-funded items).
- Passage/Tuition/Insurance/Visa: As per sanction; State bears items explicitly approved; otherwise by sponsor/donor.
4) Bond / Minimum Service Obligation (Rule 63)
- Before departure, the officer signs a bond to serve the State for the minimum period (as fixed in sanction) after return.
- In case of breach (resignation/absence/refusal), the officer must refund all expenses borne by Government as per bond terms.
5) Special Notes & Compliance
- No pendency: Nomination generally not processed if vigilance/disciplinary proceedings are pending.
- Duration/extension: Any extension requires fresh approval before expiry of original sanction.
- Utilization: Departments should plan adoption of training outputs (SOPs, modules) on officer’s return.
✅ Office Checklist – Foreign Training Case File
| # | Document / Action | Prepared by |
|---|---|---|
| 1 | Program circular/offer with cost & dates | Admin Branch |
| 2 | Nomination note with public-interest justification | HoD/Estt. |
| 3 | Vigilance & service record clearance | Vig./Estt. |
| 4 | Finance concurrence on pay/DA/passage | Finance |
| 5 | Govt Sanction (Rules 61–63 cited) | Adm. Dept |
| 6 | Bond/undertaking executed & filed | Officer/Adm. |
| 7 | Passport/visa/NOC & relieving order | Adm./Protocol |
| 8 | Travel & DA release orders | DDO/Treasury |
| 9 | Completion report & utilization plan | Officer/HoD |
| 10 | Service Book entry (duty period + bond) | Estt./DDO |
FAQs – Training out of India (Rules 61–63)
1) Is foreign training treated as leave?
No. It is treated as duty for pay, increments, and qualifying service.
2) Is a bond compulsory?
Yes. Rule 63 requires a service bond to safeguard State expenditure.
3) Who approves foreign training?
The Government (Administrative Department) issues the sanction, with Finance concurrence where State bears costs.
4) What if the officer does not return to duty after training?
Bond terms apply — refund of costs and disciplinary action as per rules.
5) Can the duration be extended abroad?
Only with prior written approval through an amended sanction.
Conclusion
Under Rules 61–63 of the HCS (General) Rules, 2016, foreign training is sanctioned through a clear chain: nomination → scrutiny → finance concurrence → Government sanction → bond → travel → duty-status training → reporting & utilization. Following this step-by-step process ensures compliance, transparency, and maximum departmental benefit from overseas capacity building.
Source: Official Haryana Civil Services (General) Rules, 2016 – Chapter XI (Rules 61–63): Training out of India.