The Haryana Civil Services (General) Rules, 2016 prescribe the complete framework for Deputation of Government Employees under Rules 56 to 60. These rules ensure that when an employee is sent to another department, organization, or government on deputation, their pay, seniority, and service benefits remain protected while maintaining administrative control and accountability.
1️⃣ Rule 56 – Definition & Scope of Deputation
- Deputation means the temporary transfer of a government employee from one department, office, or government to another, outside their regular cadre, for a specific purpose or duration.
- It may be within:
- Different departments of the Haryana Government, or
- To Government of India, another State Government, public sector undertakings, local bodies, or autonomous organizations.
- The employee continues to hold lien on their substantive post in the parent department during the deputation period.
Purpose: Deputation is allowed to utilize the experience of employees in specialized or developmental work without permanent transfer.
2️⃣ Rule 57 – Procedure for Deputation
- Deputation must be sanctioned by the competent authority in consultation with the Finance Department when it involves pay and financial liabilities.
- The deputation order must clearly state:
- Designation and organization of the borrowing department,
- Period of deputation,
- Pay scale and allowances admissible, and
- Terms for return or repatriation.
- The borrowing organization shall reimburse the pay and allowances of the deputed employee to the lending department as per approved terms.
- No employee can be deputed against their will unless required in public interest.
Note: The deputation order must be issued before the employee joins the borrowing department.
3️⃣ Rule 58 – Duration of Deputation
- The normal period of deputation is **3 years**, extendable up to **5 years** in exceptional cases with Government approval.
- For foreign deputation (outside India), the limit may differ depending on the terms approved by the Government of India.
- Continuation beyond 5 years requires concurrence of the Finance Department and personal approval of the Chief Minister.
- The parent department must maintain records of all deputations and ensure timely repatriation.
Key Rule Point: Deputation is always temporary — it does not constitute transfer or absorption into the borrowing department.
4️⃣ Rule 59 – Pay, Allowances & Leave during Deputation
Pay Protection
- An employee on deputation is entitled to **pay protection**, i.e., they shall not draw less than the pay they would have received in the parent department.
- If the pay of the deputation post is higher, the employee may draw that pay if allowed by government orders.
Allowances
- Dearness Allowance (DA), House Rent Allowance (HRA), and Travelling Allowance (TA) are admissible as per rules of the borrowing organization unless otherwise stated in the deputation order.
- Special pay or deputation allowance may be granted where admissible by the Government.
- Leave is governed by the rules applicable to the parent department unless deputation terms specify otherwise.
Pension & GPF
- During deputation, the employee continues to contribute to GPF/NPS through the borrowing department.
- Pension liability remains with the parent department unless otherwise decided by mutual consent.
5️⃣ Rule 60 – Repatriation & Return Policy
- On completion of deputation, the employee must be reverted to their parent department immediately.
- The period spent on deputation counts as continuous service for all purposes, including increments and pension.
- Failure to report back after deputation without authorization is treated as misconduct and may attract disciplinary action.
- Premature repatriation may occur:
- On request of the borrowing organization,
- On administrative grounds, or
- If the employee’s performance is unsatisfactory.
- After return, the employee resumes duties in the parent department at the same or equivalent post.
✅ Quick Reference Table – Deputation Rules (Rules 56–60)
| Rule | Subject | Key Provisions |
|---|---|---|
| 56 | Definition | Temporary transfer to another department or body; lien retained in parent office. |
| 57 | Procedure | Requires Govt sanction; order must specify period, pay, and conditions. |
| 58 | Duration | Normally 3 years, extendable to 5 years in exceptional cases. |
| 59 | Pay & Allowances | Pay protection; DA/HRA/TA per deputation terms; leave governed by parent rules. |
| 60 | Return from Deputation | Reversion to parent department; period counts for service and pension. |
FAQs – Deputation Rules in Haryana Government
1. What is the normal duration of deputation in Haryana?
Three years, extendable up to five years in special cases with Government approval (Rule 58).
2. Is deputation considered a transfer?
No. It is a temporary arrangement; the employee retains lien in their parent department (Rule 56).
3. Who approves deputation cases?
The competent authority of the Haryana Government, usually with concurrence of the Finance Department (Rule 57).
4. Are employees entitled to pay protection during deputation?
Yes. Pay cannot be less than what the employee would have drawn in their parent post (Rule 59).
5. What happens after completion of deputation?
The employee must rejoin their parent department; the period counts as continuous service (Rule 60).
6. Can a deputation be terminated before expiry?
Yes. It may be curtailed on administrative grounds, unsatisfactory work, or at the request of either department (Rule 60).
Conclusion
The Deputation Rules (Rules 56–60) under the Haryana Civil Services (General) Rules, 2016 safeguard both employee rights and administrative interests by defining a transparent framework for temporary postings. They guarantee pay protection, service continuity, and clear repatriation policy while ensuring the use of experience and skills where most needed in public service.
Source: Official Haryana Civil Services (General) Rules 2016 PDF – Finance Department, Government of Haryana.