The Carry Forward of Leave and Benefit of Past Service Rules under Chapter XIII (Rules 76–79) of the Haryana Civil Services (Leave) Rules, 2016 define how an employee’s previous service is treated when they are re-employed, transferred, or reinstated. These provisions ensure that employees do not lose their earned leave, half-pay leave, or other benefits due to administrative changes like transfer, deputation, or break in service.
1️⃣ Carry Forward of Leave on Transfer (Rule 76)
(a) Transfer within the same Government
- When an employee is transferred from one department to another under the **same Government of Haryana**, their entire leave account (Earned Leave and Half Pay Leave) is carried forward to the new post.
- The leave account must be transferred along with the **service book** and duly verified by the previous office.
(b) Transfer to or from Other State or Central Government
- When a Haryana Government employee is appointed to another State or Central Government (with permission), leave transfer depends on **reciprocal arrangements** between governments.
- Ordinarily, the previous leave balance is **not automatically carried forward** unless both governments agree by specific order.
- In such cases, the leave salary contribution (if any) must also be settled between departments.
(c) Transfer to Government-Aided or Autonomous Bodies
- Leave standing to the employee’s credit lapses unless the aided body’s rules specifically allow carry-forward.
- If the aided body later adopts government leave rules, the benefit may be restored from the date of such adoption.
2️⃣ Leave Credit on Reappointment (Rule 77)
Conditions for Credit:
When a government employee is reappointed to a permanent or temporary post after resignation, removal, or dismissal, previous leave credits may be restored only under specific circumstances:
| Situation | Leave Benefit Admissible |
|---|---|
| Reappointment after resignation to take up another government post with proper permission | Earned Leave and HPL from previous post may be carried forward |
| Reappointment after removal or dismissal | No leave credit restored unless the removal is set aside and service is treated as continuous |
| Reappointment after resignation without permission | All previous leave credit forfeited |
Note: Reappointment is treated as a new appointment unless government orders otherwise.
3️⃣ Counting of Past Service for Leave (Rule 78)
Past service counts for leave purposes only if the employee’s service is **continuous or deemed continuous** under rule. The following cases qualify for counting past service:
(a) Transfer between Government Departments
- If the employee is transferred from one Haryana Government department to another without break, their previous service counts fully for leave accumulation and pension.
(b) Absorption after Deputation
- When a government employee on deputation to an autonomous body, corporation, or another government organization is absorbed permanently, their past service with the Haryana Government counts for leave and pension if terms of absorption so provide.
(c) Reinstatement after Suspension or Dismissal
- If an employee dismissed, removed, or suspended is reinstated and the period is treated as **spent on duty**, that period counts for leave accrual.
(d) Resignation for Public Interest Appointment
- If an employee resigns to take up another government appointment with prior permission, previous service is treated as continuous for leave and pension benefits.
4️⃣ Non-Qualifying Cases – When Past Service Does Not Count
- Resignation without permission.
- Break in service due to absence or unauthorized leave.
- Dismissal or removal from service without reinstatement.
- Transfer to non-government, private, or unrecognized institutions.
- Termination for disciplinary or inefficiency reasons.
Rule 78(2): In such cases, all leave accumulated before cessation lapses automatically.
5️⃣ Leave Transfer on Deputation (Rule 79)
(a) Deputation to Other Departments
- When an employee is sent on **deputation within Haryana Government**, the leave account remains with the parent department.
- The borrowing department maintains a **subsidiary leave account**, reporting to the parent office after every six months.
- On reversion, the parent department updates the main leave record accordingly.
(b) Deputation Outside Haryana Government
- When an employee is sent on deputation to another State, Central Government, or autonomous body:
- Leave earned during deputation is governed by the borrowing organization’s rules.
- On reversion, the leave balance from deputation may be added to the main leave account if both parties agree.
- If the borrowing department grants extra leave not admissible under Haryana rules, that leave is treated as **Extraordinary Leave** for pension purposes.
6️⃣ Reinstatement After Suspension, Termination, or Dismissal
- When an employee is reinstated after suspension or dismissal, leave credit for the intervening period depends on the final decision:
- If treated as duty — full leave credit restored.
- If treated as leave without pay — no leave credited.
- Reinstated employees should have their leave account verified and certified by the Head of Office before updating the service book.
7️⃣ Record Maintenance and Transfer of Leave Account
- On transfer or deputation, the **complete leave account** (Form 9) must be sent along with the employee’s **service book**.
- Any unverified entries or unadjusted leave should be corrected before forwarding.
- Both the relieving and joining offices must sign and stamp the updated record.
8️⃣ Service Continuity and Pension Benefits
- All leave carried forward or credited due to past service counts as **qualifying service for pension**.
- Earned Leave and HPL accumulated before retirement or absorption in other organizations are considered for **leave encashment** under government orders.
- Breaks due to leave without pay (EOL) beyond permissible limits may affect qualifying service unless condoned by the government.
✅ Summary Table – Carry Forward & Past Service Benefits at a Glance
| Situation | Leave Benefit | Conditions / Notes |
|---|---|---|
| Transfer within same Govt | Full leave balance carried forward | Leave record transferred with service book |
| Transfer to Central/Other State Govt | Leave carry-forward only by mutual agreement | Subject to terms between governments |
| Reappointment after resignation (with permission) | Leave credit restored | Service treated as continuous |
| Resignation without permission | All leave forfeited | Service treated as broken |
| Deputation to other department | Leave account maintained by parent dept | Half-yearly leave report required |
| Reinstatement after suspension | Leave restored if period treated as duty | No credit if treated as leave without pay |
FAQs on Carry Forward of Leave & Past Service Benefits – Haryana Govt
1. Can a Haryana government employee carry forward earned leave on transfer?
Yes, if the transfer is within the same government, all earned leave and half-pay leave balances are carried forward.
2. What happens to leave when an employee resigns and joins another government post?
If resignation is with prior permission, previous leave credit and service continuity are protected; otherwise, they are forfeited.
3. Is past service counted for leave and pension after deputation?
Yes, provided absorption terms specifically mention counting of past service and leave balance is certified by the parent department.
4. What if an employee is reinstated after dismissal?
If the service is declared continuous, the intervening period counts for leave; otherwise, it does not.
5. How is leave transferred to a new department?
The leave account is sent along with the service book and must be verified by both offices to avoid duplication or omission.
Conclusion
The Carry Forward and Past Service Benefit Rules under the Haryana Civil Services (Leave) Rules, 2016 protect employees from losing leave benefits during transfer, reappointment, or deputation. These provisions ensure fairness, continuity, and transparency in government service management, preserving employee rights across departments.
Official Source: Finance Department, Government of Haryana