The Haryana Government has framed detailed service regulations known as the Haryana Civil Services (General) Rules, 2016 and the Haryana Civil Services (Leave) Rules, 2016. These rules define every stage of a government employee’s service — from appointment and probation to retirement and pension. Understanding these key rules is essential for every Haryana Government employee to protect their service rights and responsibilities.
This article lists the Top 10 most important Haryana Government employee rules that every officer and staff member should know — explained in simple, clear language with examples.
1️⃣ Probation and Confirmation Rules
- Every new appointee to a permanent post in Haryana Government serves a probation period of 2 years.
- The probation may be extended by the competent authority if performance is not satisfactory.
- During probation, an employee can be discharged without notice if found unsuitable.
- Confirmation is done only after successful completion of probation and verification of character and service record.
Rule Reference: Rules 11–13, Haryana Civil Services (General) Rules, 2016
2️⃣ Lien and Retention of Post
- Lien means the right of an employee to hold a permanent post.
- An employee acquires lien only after confirmation in a permanent post.
- When an employee is on deputation, lien on the parent post is retained for up to **2 years**, extendable with government approval.
- If lien is not retained within this period, the employee is deemed to have been permanently absorbed in the new post.
Rule Reference: Rules 14–16, HCS (General) Rules, 2016
3️⃣ Earned Leave and Half Pay Leave
- Employees earn **Earned Leave (EL)** at the rate of:
- 15 days per year for first 10 years,
- 20 days per year for 11–20 years,
- 30 days per year after 20 years of service.
- **Half Pay Leave (HPL)** is credited as 10 days on 1st January and 10 days on 1st July every year (total 20 days per year).
- EL and HPL can be combined or encashed at retirement as per rules.
Rule Reference: Rules 35–39, HCS (Leave) Rules, 2016
4️⃣ Medical Leave and Fitness Certificate
- Leave on medical grounds must be supported by a **Medical Certificate** issued by a Civil Surgeon or authorized medical officer.
- Employees returning from medical leave must submit a **Fitness Certificate** before resuming duty.
- For leave exceeding 6 months, the employee must appear before a **Medical Board** for evaluation.
Rule Reference: Rule 43, HCS (Leave) Rules, 2016
5️⃣ Suspension and Subsistence Allowance Rules
- During suspension, an employee is entitled to a **Subsistence Allowance** equal to:
- 50% of Basic Pay + DA for first 3 months.
- 75% of pay after 3 months if delay is not due to the employee.
- The employee must not leave headquarters without permission during suspension.
- If reinstated and found not guilty, full pay for suspension period is admissible.
Rule Reference: Rules 39–45, HCS (General) Rules, 2016
6️⃣ Joining Time Rules
- Employees are granted **Joining Time** to assume charge of a new post after transfer or leave.
- Standard joining time is **7 days** within the same station and **10 days** for other stations.
- Travel time is included in joining time.
- During joining time, full pay and allowances are admissible.
Rule Reference: Rules 33–38, HCS (General) Rules, 2016
7️⃣ Deputation and Foreign Service Rules
- Employees can be deputed to other departments, PSUs, or foreign organizations temporarily.
- During deputation:
- Basic pay is protected.
- Leave salary and pension contributions are paid by the borrowing organization.
- Maximum deputation period: **5 years** (extendable by Government).
- Employee retains lien on the parent post during deputation.
Rule Reference: Rules 49–55, HCS (General) Rules, 2016
8️⃣ Retirement and Re-employment Rules
- The normal retirement age is **58 years** for most Haryana Government employees.
- Extension of service may be granted only in public interest for 1 year at a time, up to 60 years.
- Voluntary retirement can be taken after **20 years of qualifying service** with 3 months’ notice.
- Employees may be re-employed after retirement with prior government sanction.
Rule Reference: Rules 64–70, HCS (General) Rules, 2016
9️⃣ Service Book and Record Rules
- Each employee’s service details are recorded in a **Service Book** maintained in Form 12.
- Entries must include:
- Date of appointment, promotion, and leave
- Verification of pay, leave, and pension records
- Disciplinary actions (if any)
- Service books are to be verified annually by the Head of Office.
Rule Reference: Rules 21–24, HCS (General) Rules, 2016
🔟 Leave Encashment and Carry Forward
- Earned Leave (EL) can be encashed up to **300 days** on retirement.
- All unutilized Half Pay Leave counts for pension purposes.
- On transfer within Haryana Government, all leave balances are carried forward.
- If an employee resigns without permission, leave credit is forfeited.
Rule Reference: Rules 65–79, HCS (Leave) Rules, 2016
✅ Quick Reference Table – Haryana Government Employee Rules at a Glance
| Rule Area | Key Points |
|---|---|
| Probation | 2 years, extendable; confirmation after review |
| Lien | Right to permanent post; retained for 2 years during deputation |
| Earned Leave | 15–30 days/year based on service length |
| Medical Leave | Requires medical certificate and fitness proof |
| Suspension | 50%–75% subsistence allowance; full pay if exonerated |
| Joining Time | 7–10 days with full pay |
| Deputation | Max 5 years; pay protection ensured |
| Retirement | At 58 years; voluntary after 20 years’ service |
| Service Book | Annual verification required |
| Leave Encashment | Up to 300 days on retirement |
FAQs on Haryana Government Employee Rules
1. What is the retirement age for Haryana government employees?
Most employees retire at 58 years of age. In special cases, service may be extended up to 60 years.
2. How many days of earned leave can be encashed on retirement?
Up to 300 days of earned leave can be encashed at the time of retirement.
3. What is the probation period for newly appointed Haryana government employees?
Two years, extendable if performance is unsatisfactory.
4. Can an employee be transferred during probation?
Yes, but the probation period continues in the new office until confirmation.
5. What is the rule for deputation period?
Maximum 5 years, with possibility of extension by government approval.
6. Is medical leave paid in Haryana government?
Yes, it is paid as Half Pay Leave or Commuted Leave depending on medical certificate and available balance.
Conclusion
The Haryana Civil Services (General & Leave) Rules, 2016 provide a transparent and uniform framework for managing government employees. Every officer should be familiar with key provisions like probation, lien, leave, suspension, and retirement to ensure compliance and safeguard their service benefits.
Official Source: Finance Department, Government of Haryana